Real estate agents lose deals in the follow-up gap. A VA handles high-volume admin so you stay in showings and negotiations.

What to delegate first

Week one:

New lead outreach and nurture emails
CRM contact updates and tagging
Showing scheduling and confirmations
Document collection checklist reminders

Month two:

MLS data entry and CMA research support
Transaction milestone tracking
Open house promotion scheduling

Browse [real estate VAs](/hire-real-estate-va) with research and admin skills on Orca.

Skills to look for

CRM tools: HubSpot, Follow Up Boss, kvCORE, Dotloop
Detail orientation — real estate admin is unforgiving on typos
Professional written English for client-facing email
Availability for same-day lead response

Rates and hours

Most real estate VAs charge $14–$30/hr. Start with 10–15 hrs/week on lead follow-up and CRM hygiene; scale during listing-heavy seasons.

Hiring workflow

Filter by research and reporting or search "real estate" on [the directory](/virtual-assistants?search=real+estate&source=blog_real_estate_hire).
Send a brief: CRM, weekly lead volume, and timezone coverage needed.
Run a $30 trial on one day of lead follow-up or CRM cleanup.
Document your follow-up scripts before week two.

Compliance note

VAs handle administrative coordination — not licensed advice, brokerage decisions, or transaction representation. Pair with your broker or licensed TC for compliance-heavy steps.

Red flags

No questions about your CRM or lead sources
Unwilling to use your follow-up templates
Vague availability during peak lead hours

Related: [Real estate hire landing](/hire-real-estate-va) · [Job brief template](/blog/how-to-write-a-va-job-brief) · [Hire guide](/hire-virtual-assistant)

How to Hire a Virtual Assistant for Real Estate